We seek to appoint an organised and flexible Events Assistant to work as part of the Communications, Marketing & Events team, to help with the planning and delivery of events in term-time and during holidays, for both the school and our commercial clients. The successful candidate will need to demonstrate excellent planning and organisational skills, with the ability to multitask and use their initiative. They will help the school delivery an exciting and diverse range of events, from whole-school celebrations such as our Summer Ball and Carol Service, to residential lets and weddings for our customers in the holidays. We’re looking for someone who has excellent interpersonal and communication skills, whether working with colleagues in Admissions, Catering and Housekeeping who deliver events, or speaking to potential customers who are looking to book their event with us.
This is a permanent position offered part-time at an average of 26 hours per week. A salary of £11.66 per hour (equivalent to £24,252 as a full-time salary) is offered, plus additional benefits including meals during duty times and the use of the school’s facilities.
Workload differs throughout the year, for example with a busy summer holiday period of commercial events. The post holder will work flexibly to meet demands and to help ensure a team member is available during events, including on some weekends and evenings. Time off in lieu can be taken at quieter times of the year and overtime will be paid when necessary
Applications must be made on the school application form. To download a full job description and an application form please go to www.miltonabbey.co.uk. For help, please contact HR@miltonabbey.co.uk or HR on 01258 880484
The closing date for applications is 5pm on Wednesday 4 January 2023, although applications will be reviewed on a rolling basis and interviews of suitable candidates may take place before the closing date. Early applications are advised.
Milton Abbey School is committed to safeguarding and promoting the welfare of children. The appointment will be the subject of an enhanced disclosure from the Disclosure and Barring Service. Additionally, please be aware that Milton Abbey School will conduct online searches of shortlisted candidates.
This check will be part of a safeguarding check, and the search will purely be based on whether an individual is suitable to work with children. To avoid unconscious bias and any risk of discrimination a person who will not be on the appointment panel will conduct the search and will only share information if findings are relevant and of concern.
Please note that our school is a no smoking site.
JOB DESCRIPTION
TITLE: Events Assistant
DEPARTMENT: Admissions & Marketing
JOB PURPOSE: To assist with all aspects of event planning and delivery – for both term-time and holiday events for the school and commercial clients.
RESPONSIBLE TO: Head of Communications, Marketing & Events (Head of CME)
DUTIES & RESPONSIBILITIES
• Support the Head of CME in planning and delivering events for the school and its commercial clients
• Handle correspondence and event bookings
• Help to plan and delivery a busy programme of term-time events
• Manage events planning calendars and other related tools
• Produce documents to support the delivery of events
• Represent the team in planning meetings
• Work flexibly inside and outside of term-time, including on some evenings and weekends, to ensure availability of the team while events are taking place, particularly during the busy summer letting period
• Support Head of CME with the marketing of events
• Carry out any other duties commensurate with the role at the reasonable request of the Head
PERSON SPECIFICATION
Experience, Skills and Aptitudes
• Essential
o Excellent written English and communication skills
o Strong organisational skills and capacity to take initiative
o Ability to multitask
o Computer literate with experience of using Microsoft software (Outlook, Word and Excel) and the Adobe Creative Suite
o A collaborative and constructive approach
o Strong interpersonal skills
• Desirable
o Previous experience in communications, marketing or events
o Educated to degree level or equivalent experience in Events Management or a related field
o Knowledge of basic finance principles, including sales, contracts, invoicing and budgeting
o Ability to set up presentations and displays
